Marketing Administrative Assistant


Title:   Marketing Administrative Assistant

Location: San Diego, CA (downtown)

Reports to: Chief Operations Officer

Salary: Hourly salary depending on experience

Hours per Week: 35

Summary of position: Fast-paced financial firm in search of strong marketing and administrative assistant with a minimum of three (3) years of experience in the financial industry; securities experience preferred. This individual must be well-organized, flexible, detail-oriented and able to multi-task for supporting fast-paced professionals in a busy office environment.  Strong writing, communication and project management skills are a must.

The Marketing Administrative Assistant will:

  • Assist in the development and maintenance of marketing presentations and related materials
  • Perform quality assurance checks for the firm’s marketing efforts
  • Spearhead corporate branding initiatives
  • Organize events such as symposiums and webinars for marketing campaigns
  • Review, update and maintain all company marketing content (websites, social media outlets, materials, brochures, blogs, newsletters, announcements, etc.)
  • Perform all updates to the company websites and process changes to marketing content, personnel listings and other requests
  • Interface with potential clients and third-party service providers
  • Assist with prospect teleconferences and meetings
  • Oversee all search engine optimization efforts
  • Generate and update daily/weekly reports, meeting agendas and contact management information
  • Author proposals, blogs, presentations and newsletters
  • Perform various office management duties, including answering phones, typing, and filing
  • Assist the Chief Operations Officer with calendaring, travel arrangements, and expense reimbursements


  • Bachelor’s degree or above
  • Strong knowledge of MS Office (Word, Excel, PowerPoint & Outlook) a must
  • Familiarity with WordPress, Facebook, Twitter and LinkedIn
  • Minimum 2-3 years of experience in a similar role
  • Strong writing ability a must
  • Ability to manage multiple tasks and prioritize workload
  • Outstanding organizational and project management skills with strong attention-to-detail
  • Superior customer service with ability to remain flexible, proactive, resourceful and efficient in a demanding office environment
  • Excellent communication skills, both written and oral
  • Ability to take initiative both independently and in a team setting